Incorporating results is the third phase of climate risk management for activities, after conducting the activity-level climate risk assessment.
To realize the benefits of conducting the climate risk assessment and be able to address and adaptively manage risks during implementation, design teams must incorporate assessment results into activity design and implementation. Incorporating assessment results involves these four steps:
- Refine Tasks & Interventions
- Incorporate in Solicitation
- Document in Environmental Compliance Analysis
- Incorporate into Proposal/Application (Partners)
CRM Resources for Incorporating Assessment Results
- Climate Risk Management in Action (examples of CRM)
- USAID staff may consult internal resources such as the Agency intranet or their mission’s Climate Integration Lead.
A. Refine Tasks & Interventions
Depending on the timing and results of the assessment, design teams may need to refine objectives, tasks and interventions in order to address identified risks. At a minimum, the climate risk management measures identified during the assessment should be explicitly incorporated in the design. While managing climate risks does not always entail additional costs (and may actually result in cost savings), accurately describing tasks in the design helps ensure budgets are accurate. Likewise, it clarifies what climate expertise is needed by the implementer (e.g., key personnel and staff).
B. Incorporate Assessment Results into the Solicitation Package
The activity, its implementation and adaptive management are defined by what is in the solicitation package. So, the solicitation must include the climate risk management (CRM) measures identified during the assessment if they are to be part of what happens on the ground. Whether the USAID design team delegates the assessment to implementers (e.g., because more information is needed) or has already identified ways to address climate risks, the solicitation should include climate risk management.
Where and how climate risk management is included in the solicitation makes a difference. Key sections in which to incorporate assessment results include the:
- Statement of Work or Program Description;
- Monitoring, Evaluation and Learning;
- Deliverables and Outputs or Reporting Requirements;
- Instructions to Offerors or Application and Submission Information;
- Evaluation or Merit Criteria; and
- Key Personnel and Management.
C. Document Assessment Results in Environmental Compliance Analysis
Design teams must document results of the climate risk assessment and how they have incorporated its findings in the activity’s design in the Initial Environmental Examination (IEE) or other Environmental Compliance Analyses. The Environmental Compliance Database has examples of how climate risk assessments have been documented in IEEs (note: a search method is coming soon). Documenting the assessment results helps to demonstrate compliance with the CRM policy and can serve as a reference for those who need to refer to the assessment later. This documentation also supports learning and improvement of CRM across the Agency.
D. Incorporate Assessment Results into Proposal/Application
Partners should integrate climate risk management into their proposals and applications based on the solicitation. By doing so, they demonstrate understanding of climate risks that could undermine their ability to deliver anticipated results. Specifying how they would implement the identified CRM measures and how they will learn and adjust as they implement also demonstrates their capacity to address and adaptively manage climate risks.